Meetings & events,
executed.
Major global event transportation. Delivering 1 to 10,000+ people with sedans, SUVs, Sprinters, and coaches — one team, one invoice, worldwide.
Consistent excellence, globally delivered.
Six commitments across six continents and 600 cities, airports, and FBO hubs.
Global Reach
One company, one standard, one bill — consistent service in every city worldwide.
Hand-Vetted Chauffeurs
English-speaking, licensed professionals with rigorous training and verified backgrounds.
Premium Vehicle Selection
A curated fleet of late-model luxury vehicles for a consistently elevated ride.
Punctuality Commitment
24/7 dispatch with flight + traffic tracking ensures on-time arrivals — or your ride is free.
Safety & Security
Strict security protocols, full vehicle inspections, and $5M commercial liability coverage.
Effortless Travel Management
A modern dashboard for seamless global booking, 24/7 support, and simplified expenses.
We've run the program you're about to throw at us.
Delivering transportation for 1 to 10,000+ people with a combination of sedans, SUVs, Sprinters, coach buses, and charter buses. LAAC Car Service provides transport managers, event managers, onsite coordinators, and meet-and-greet services — all supported by our reservations software with live journey tracking.
Sectors: music & entertainment, sport, pharmaceuticals, technology, aviation, business exhibitions. We work as an extension of your brand from pre-event site checks through successful execution and post-event debrief.
For 25+ pax, we put a LAAC Car Service coordinator on the ground with you. Radio with the venue, eyes on the chauffeur queue, problems solved before they reach the planner's clipboard.
Site visits in three markets. Main event in a fourth.
The Five Star Alliance lets LAAC Car Service run a full program against one master manifest across 600 cities on six continents. Every Alliance partner is held to the same standards, every transfer reports back to one dispatcher.
One specialist. One manifest. One PO at the end of it all.
Sedans through 54-passenger motor coaches.
Build a manifest from twelve classes: VIP sedans for speakers, Sprinters for staff shuttles, mini through motor coaches for attendee waves.
Ground transportation planning for meetings and events, answered
- How do event planners book reliable ground transportation for large groups?
- You work with a dedicated LAAC event transportation manager who builds a centralized manifest, stages vehicle tiers by arrival wave, and runs dry routes before the event date. Onsite coordinators manage curb flow, chauffeur staging, and live passenger manifests for groups from 10 to several thousand attendees.
- How far in advance should transportation be booked for major events and conferences?
- For citywide conventions, championship weekends, and summits, reserve fleet blocks 60–90 days ahead to lock vehicle availability. Manifest adjustments and flight updates are accepted up to 7 days before large-fleet service, and dispatch stays on a live line throughout the event.
- How do you calculate the number of vehicles or buses needed for an event?
- Vehicle counts come from attendee arrival windows, venue access constraints, and passenger counts per wave. As a rule of thumb, an Executive Sprinter seats up to 13, the Mini Coach 20–24, the Mid Coach 30–38, and the Motor Coach 50–54 — we map the fleet to your run sheet so nobody waits and nothing idles.
- Do you provide onsite dispatchers and coordinators during the event?
- Yes. Programs with 30 or more passengers or multi-vehicle staging include an onsite coordinator at the hotel lobby, the venue drop-off, or the shuttle staging point, with the program manager reachable on a direct line for the run of show.
- What happens if our attendee numbers change — and how are group vehicles billed?
- Manifest changes flow through your program manager and are accepted up to 7 days before large-fleet service; changes and cancellations are confirmed by email. Sprinters and coaches start at $225 per hour with a 4–6 hour minimum depending on the day of the week and the event, and multi-vehicle programs are quoted as one program with the rate locked at booking. Enterprise and event accounts run on their own negotiated rate card.